Administrative Assistant
About Us
Highland Electric Fleets is the market leader in vehicle electrification-as-a-service, focusing on school, municipal, and other government agency fleets. We’ve done the most, and largest, deals in our space and we are growing rapidly. Our full-service offering reduces the cost and complexity of electrification, making it easy and affordable to transition from diesel to electric, today, and accelerating a key element of the clean energy transition.
Our mission is to eliminate the barriers to better student health and cleaner air. We aim to mitigate risk for our customers, increase EVSB market penetration, and deliver positive impacts across a broad spectrum of stakeholders: students, communities, school districts, fleet operators, manufacturers, and utilities.
What You Can Expect from Highland
- A supportive, highly collaborative, team-oriented environment
- Opportunities to make a difference, be heard, add value, and be recognized
- Growth and development with a leader in this new and exciting industry
- Ability to work with bright, innovative, and forward-thinking colleagues
- Competitive compensation and benefits
Administrative Assistant
Location: Remote – (Core working hours are PST)
Employment: Full Time
Job Overview
The Administrative Assistant will manage the day-to-day business activities of the CCO, including providing strategic management of the CCO’s busy schedule, coordinating meetings with internal and external contacts, preparing, and tracking the CCO expenses, and arranging travel. The CCO manages several departments that fall under Highland’s “commercial team”. The role is a pivotal support position, as the Administrative Assistant is a key liaison among staff members and CCO. Additionally, the Administrative Assistant will:
Support other members of the Highland leadership team with ad hoc administrative needs.
In this role, the Administrative Assistant will need to demonstrate the ability to handle confidential information with discretion and utilize significant amounts of independent judgment. This position is a hybrid role; both supporting the CCO and collaborating with team members on projects, presentations and participating in daily alignment meetings.
Responsibilities
Organize and coordinate the CCO’s daily calendar—scheduling all appointments, prioritizing the CCO’s emails.
Coordinating logistics for speaking engagements and handling special event invitations on behalf of the CCO.
Manage and arrange travel for CCO.
Proactively consider needs related to calendar, travel, and daily priorities.
Attending and supporting meetings which would include taking meeting minutes.
Support the CCO as needed in preparing for presentations or other internal or external meetings, conducting research and other similar tasks.
Skills
1-3 years’ experience in an administrative support role, preferably at the senior level. Experience supporting C-level executives.
Undergraduate degree or equivalent experience.
A self-starter with a high degree of energy and careful attention to detail. Strong sense of initiative and a process-improvement mindset.
Highly flexible, creative problem solver, with a strong ability to multitask.
Excellent oral and written communication skills.
Strong interpersonal skills.
Execute and exhibit good judgment. High level of professionalism.
Superb organizational and time-management skills.
Excellent computer skills; proficient or advanced skill in Google Workspace and Microsoft Suite (Word, Excel, PowerPoint, and Outlook) and experience with data management.
A demonstrated ability to plan effectively, but the flexibility to handle the unexpected.
Benefits
- A competitive base salary
- Performance-based bonus program with a leading, high-growth entrepreneurial company
- Stock compensation
- 100% paid medical, dental, vision and life insurance
- 401(k) and 401(k) match
- Generous vacation, sick time, and holiday time off
Renumeration
Highland Electric Fleets provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Highland Electric Fleets complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.